Summary of HWA Teleconference Minutes
December 18, 2014
 

The HWA Board met via teleconference on December 18, 2014 at 7:00 P.M. Present were President Chris Halvorson, (pro tem) Vice President Patricia Nemeth, Treasurer Michael Sites, Secretary Ellen Gordon, Ed Weiss, and Sherri Glass. Lawrence Alexander was absent. Mike Logsdon sat in as guest.

Secretary’s Report – Ellen Gordon

Minutes from the Nov. 20. 2014 meeting were discussed, and no corrections were needed. Ed Weiss moved to accept the Minutes. Patricia Nemeth seconded. Approved.

The official count of voting on the proposed amendment to the By-Laws concerning refusal/removal of a membership was 18 votes in favor of the amendment, and one vote against. The amended By-Laws are posted in the Members’ section of the web site.

The membership drive was started Dec. 15, 2014, and will go till end of Feb. 2015. It was suggested a membership committee be formed, and Ed Weiss moved that we do so. Chris Halvorson seconded. Approved. A committee chairman will be needed.

Treasurer’s Report – Michael Sites

Treasurer Michael Sites reported a starting balance in checking of $10,964.27, with receipts of $92.91 for current balance of $11,057.18. Ellen Gordon moved to approve the Treasurer’s Report, and Ed Weiss seconded. Approved.

Events Committee Report – Patricia Nemeth

Patricia Nemeth reported Bridget Bodine will be paid $150.00 per day for three days of workshops. New features at Fun in Field may be a bonfire gathering late afternoon or early evening. Brent LeMaster may be able to help as gunner.

The Events Committee suggests we have liability form on entry forms, such as the one on the AKC premium lists, They will look into revising the AKC format to suit HWA.

2015 is the 30th year for the Nationals, and the Committee discussed how to make it special. We will look at budget and make suggestions.

Fundraising – Chris Halvorson

Chris stated the on line store is closed. Lori Taylor reports that the vendor had sales of HWA 20 to 30 items sold. A more exact number will be followed by a check with our proceeds.

Education- Ed Weiss

Will introduce new topic under New Business

Breeders Committee-Sherri Glass Have eight breeders listed on our website’s Breeder Referral section..

Trophies- Sherri Glass and Patricia Nemeth

Nothing new to report

Publicity – Chris Halvorson

Andrea Shaw has updated web site by uploading the Nationals report, pictures, and the 2015membership form. We also have listed on Facebook the “I Also Served” bandannas that Michael Sites mentioned.

Old business-

Chris Halvorson to contact Bob Lucas about meeting of the committees to discuss trying to have the ATCA and HWA working together. Chris also sent out e-mail to Tom Meyer about questions and concerns of HWA becoming a licensed AKC club. No response yet.

New business-

A marketing committee has been suggested, and the idea was discussed. No decision.

New board starts Jan.1, 2015. Patricia Nemeth officially starts her first term as Vice President. Mike Logsdon starts as Board member. He will be eligible for another 2 year term.

Ed Weiss introduced a proposal about a program called “Gen 2,” where each year a dog is selected for its hunting abilities. Sperm to be collected and frozen, and people encouraged to breed to him to produce better hunting dogs. An additional idea is to discourage owners from having their Airedales spayed and neutered too quickly. Suggested that a committee be formed and the Board discuss this further.

Ellen Gordon moved to adjourn and Ed Weiss seconded.

Next meeting Jan. 22, 2015 at 7:00 P.M.

Respectfully submitted, Ellen L. Gordon Sec.
 

Summary of HWA Board Teleconference Minutes
November 20, 2014
 

The HWA Board held its teleconference Nov. 20, 2014 at 7:00 P.M. Present were Chris Halvorson, President; Patricia Nemeth, Vice-President; Treasurer Michael Sites; Secretary Ellen Gordon; and Board member Sherri Glass. Board members Ed Weiss and Lawrence Alexander were absent.

Secretary’s Report – Ellen Gordon
Minutes from the October 23, 2014 meeting were discussed. After a correction of the statement that the judges were not being paid for their gas, but rather it should be stated that the judges were asked if they’d like be reimbursed, but declined, Patricia Nemeth moved to accept the Minutes and Sherri Glass seconded. Minutes approved.

Voting will end on the proposed amendment concerning membership refusal/revoking on Dec.6, 2014. Michael Sites, on behalf of Secretary Ellen Gordon, will send out reminder on voting deadline. Suggestions on Mike Logsdon’s revisions to membership application will be added. HWA will start 2015 membership drive after voting on By-Laws is over.

Treasurer’s Report – Michael Sites Michael Sites, HWA treasurer, reported a starting balance of $11,084.27. This month’s receipts were $39.00, and expenses were $159.00, giving a current balance of $10,964.27. Ellen Gordon moved to accept the Treasurer’s Report, and Patricia Nemeth seconded. Report approved.

The complete 2014 Financial report should be available in Jan. 2015 to put on website’s Member Section. Currently the 2014 Nationals Income/Expense report has been posted.

Events Committee Report- Patricia Nemeth
Bridget Bodine is available to be hired as seminar presenter for the Nationals at a fee of $150.00 per day. Patricia Nemeth made a motion to hire her, and Chris Halvorson seconded. Motion passed.

Joyce Contolfalsky discovered a discrepancy in the HWA Hunt Test rules about how the shot guns were carried . The Events Committee recommended that HWA rules be changed to be like the AKC Upland Test rules in stating that in the Master Hunting Test and Senior water Test the handlers must carry empty shotguns. Handlers in Junior Hunt Test are not required to handle a gun at any time during any part of the testing. Handlers in Senior land Test are not required to handle a gun. Michael Sites stated AKC changed the rules April 23, 2013. The Board agreed that HWA Upland Test rules will be changed to follow our practices and AKC practices and rules on this.

Fundraising Report – Chris Halvorson
The HWA Online store is open until Nov. 24, 2014 for shopping.

Nan Hamilton's artwork, which had been suggested for a possible Limited Raffle Item for next Nationals, won't be available as she is semi retired. Corally Burmaster is checking about another items. Corally reports she may also be able to accept credit cards for the next Limited Raffle ticket sales, which should increase sales.

Education Report - Ed Weiss (absent)

Breeders Committee Report- Sherri Glass
Nothing new to report.

Trophy Report- Patricia Nemeth and Sherri Glass
Nothing new to report.

Publicity Report – Chris Halvorson
Andrea Shaw should be doing Nationals updates asap.

Old Business
An HWA committee for proposed discussions with the ATCA will consist of Chris Halvorson, George Gordon, Patricia Nemeth and Corally Burmaster. When the HWA website is updated with Nationals reports, Chris Halvorson will contact Bob Lucas, new ATCA President to discuss how and when to start on talks about working together.

HWA’s questions were emailed to Tom Meyer 11-3-2014 about concerns and responsibilities involved in becoming an AKC licensed club, and so far no response as yet.

Following up on the status of HWA incorporation that had inadvertently expired, the matter was resolved with filing of a reinstatement request with the Ohio Dept. of State. Patricia Nemeth will be the HWA agent listed with the Ohio Dept. of State.

New Business
Looking ahead to two years from start of the year, Chris pointed out that her last term as President will expire. Patricia Nemeth’s single two-year term as Vice-President will also expire at the same time, as decided in a Board motion last July. Chris Halvorson made a motion to rescind the motion and the vote made in July so that someone serving a one - year term (exactly half a term) is eligible for two two-year terms. This will be so that the President and Vice President’s offices will not expire at same time, as required by the ByLaws. Michael Sites seconded. Motion passed.

The Board discussed appointing a new Board member to fill Patricia Nemeth's vacated Board member-at-large spot as she takes on the Vice President position. This appointed Board position will be second half of the first one year term; with another two-year term option for whomever fills spot. After discussion, Mike Logsdon was appointed by a vote of three yes/one no.

Next Board teleconference meeting will be Dec. 18, 2014. at 7:00 P.M.

Respectfully submitted- Ellen L. Gordon Sec.
 

HWA Teleconference Board Minutes –
October 23, 2014
 

The teleconference HWA Board meeting was held Oct. 23, 2014 at 7:00 p.m. Present were President Chris Halvorson, Treasurer Michael Sites, Secretary Ellen Gordon, Patricia Nemeth, Sherri Glass, Lawrence Alexander and Ed Weiss.

Secretary’s Report – Ellen Gordon
Minutes from the Sept. 11, 2014 meeting were discussed. After correction that the National’s judges declined to be reimbursed for gas expenses, Lawrence Alexander moved to accept, and Patricia Nemeth seconded. Approved.

Minutes from the Annual General Meeting held on Sept. 12, 2014 at the Nationals were discussed and approved.

Treasurer’s Report – Michael Sites
Treasurer Michael Sites reported a starting balance on October 8, 2014 of $14,872.87. Receipts following the Nationals of $4241.00 and expenses of $8029.60 left a current balance of $11,084.27. Ed Weiss moved to accept the Treasurer’s Report, and Patricia Nemeth seconded. Approved.

Michael reported a refund of Nationals payment was sent to Katherine White due to family illness ($158.00). Credits for next year were approved for late cancellations from Elizabeth Morrill ($323.00), Rob Hogsette ($105.00), and Pam Koryak ($30.00). A late payment for a hunt test sponsorship ($25) from Holly Eveans will be carried over to next year.

Events Committee Report – Patricia Nemeth
Patricia Nemeth discussed the Nationals and summarized by saying all went well. She noted that next year we will have a better system to insure liability releases are signed by all attendees. For next year the Events Committee will remain the same, with the addition of Kate Ostrowski. Patricia Nemeth and Michael Sites were proposed and approved as 2015 Events Chairs, and Sherri Glass will handle the trophies. Dates are booked for 2015 Fun in Field for the second weekend in April, and the 2015 Nationals will be held the second week in Sept. at Holly Hills. Noted that there were several requests for finding a better way for the gallery to observe Hunt Tests at the Nationals. We have tentative agreements with retriever judges Leslie Phillips and Ed Zwodny for 2015.

Fundraising Report – Chris Halvorson

Corally Burmaster felt some sales for the Limited Raffle tickets were lost because we don't take credit cards. Lori Taylor sold $747.00 in merchandise, with the cost of product ordered $813.00. Lori will do a spreadsheet of the merchandise inventory, including the 16 collars and 2 lanyards that Ellen is holding.

Trophy Report – Patricia Nemeth
Engravings to add this year’s winners to the Joan Shea Gordon Memorial Trophy and the Road Dog trophy cost $75.00.

Old Business>
A committee of Chris Halvorson, Patricia Nemeth and George Gordon was appointed to meet with ATCA representatives to discuss how our clubs might work together. Corally Burmaster will also be asked to participate on this HWA committee. Among topics being considered: requesting that the ATCA recognize HWA as valid Airedale club that serves the breed; that the ATCA recognize the HWA versatile title program; that HWA and the ATCA work together to get the AKC to approve Fur Test recognition.

Discussion continued on whether HWA should pursue becoming an AKC-licensed club. We stated more information is needed on responsibilities involved with that decision. We discuss if HWA volunteers and attendees can we manage one AKC Upland Test, as well as our Nationals. Or should that the AKC Upland test replace Fun in the Field? Feelings were strong to keep Fun in the Field because it encourages newcomers. Discussion of barn hunts was tabled.

New business
Discussed the need for the Board to appoint a Marketing Committee and a Membership Committee.

Discussed the need to amend the HWA By-Laws to permit the Board to refuse/revoke a membership. Proposed amendment would be an additional clause to Article 1, section 4 on Termination of Membership. The proposed amendment would be: “The Board of Directors may, by a 2/3 vote of the Board, refuse or revoke an individual’s membership on grounds of unsportsmanlike conduct, including but not limited to verbal or physical abuse of a person, dog or property, and /or theft.” The membership will vote by e-mail, though regular mail will be used for those who indicated they wished to receive notices by mail. Michael Sites will send out a membership group e-mail on behalf of the Secretary. This vote will be completed prior to the start of the 2015 membership drive.

Steps are being taken to renew HWA incorporation status. Patricia Nemeth will probably sign on as HWA new statutory agent.

Next teleconference will be Nov. 20, 2014 at 7:00 P.M.

Ellen Gordon moved to adjourn and Michael Sites seconded.

Respectfully submitted, Ellen L. Gordon, sec.
 

Summary of the General Membership Annual Meeting Minutes
September 12, 2014
 

The General Meeting of HWA was called to order at 7:00 Friday, Sept.12, 2014 at the Quality Inn by President Chris Halvorson. Board members also present were Treasurer Michael Sites, Secretary Ellen Gordon and Board members Sherri Glass, Patricia Nemeth, Ed Weiss, and Lawrence Alexander.

Secretary’s Report - Ellen Gordon
All members and friends were welcomed. Summary of years events were read. It was noted that HWA has 81 members compared to 79 last year.

Election- According to the By-Laws, Article IV section 4, since no other nominations were received within the allotted time frame the Secretary will cast one ballot for the slate presented by the Nominating Committee. That slate is for two year terms- Pres. Chris Halvorson, V.P. Patricia Nemeth, treasurer Michael Sites, Board members Ed Weiss, Lawrence Alexander. Sherri Glass and Secretary Ellen Gordon have terms expiring in 2015 and go off as officers.

An emergency Board meeting was held Sept. 8, 2014 for removal of Tom McPeek as Vice President. In accordance with Roberts Rules of Order guidelines, reasons for the termination will not be published.

Treasurer’s Report – Michael Sites
Treasurer Michael Sites reported expenses of $4629.55 and income of $19,631.63 for a balance of $15,002.38. Some expenses are yet to be paid.

Events Committee Report – Patricia Nemeth
Patricia noted that we have a smaller turnout this year, but weekend going well.

Fundraising Report-
Corally Burmaster noted she and Pat Reed will have baskets to raffle at the Banquet, as well as the silent auction items. Sales of raffle tickets this slower this year, but she doesn't have didn’t have credit card capability, so that may have been a factor.
Lori Taylor reported that she has sale items at clubhouse, including some new items. This year Lori managed two online sales sessions of HWA logo merchandise.

Education-Ed Weiss
This year HWA has puppy brochures for breeders to include in their packets of info for each pup in the litter. Other ideas include having a hot line to handle Airedale inquiries. Ed mentioned he enjoys talking to those who call to ask about hunting Airedales. He often refers them to the HWA website, as it holds much useful information.

Breeders Referral- Sherri Glass
Sherri reported on this year’s new listing system in the breeders’ referral section of the website. The new system has a 1-2-3 star rating to indicate a breeders’ involvement with HWA. A breeder must be an HWA member to be on the website’s Breeder Referral list.

Publicity- Chris Halvorson
Andrea Shaw is our webmaster. The website features events, pictures, and test news and club details. In addition, Mike Logsdon maintains for HWA a section that has recently renamed the “Club Topics/Members” section. This section has topical news and more detailed info for members such as a roster and meeting summaries.

Other business
Michael Sites and Kira were recognized for earning their Senior Hunter Versatile title this May by passing the ATCA Senior Fur test the Randall Cooley test in Wisconsin.

Lawrence Alexander called Kate Ostrowski to award her First Place ribbon in the Junior Fur Test. Kate and her dog Filson also were awarded the Priscilla Cree Award.

Chris Halvorson pointed out that the HWA Nationals goal is to have constant growth and improvement. Future plans may include committees for membership and marketing.

There have been encouraging talks between ATCA and HWA to work together to have the AKC recognize the ATCA’s parent club Fur Tests. April Clyde, present ATCA president, will join us at our Nationals on Saturday and Sunday.

New business-
Chris Halvorson mentioned there are some general questions open for discussion by the membership: Should HWA apply to become an AKC-licensed club? Should HWA think about having a Barn Hunt? What should be the dates of next year’s events?

Chris announced that the HWA Board had agreed that this years Nationals are to be dedicated to Isaac White, who could not be here this year as he is fighting bone cancer. Members are urged to send him cards and keep him in thoughts and prayers.

Meeting adjourned.

Respectfully submitted Ellen Gordon, Sec.
 

Summary of HWA Board Meeting Minutes
September 11, 2014
 

The HWA Board met Sept. 11, 2014 in the Board Room at the Quality Inn at Chillicothe. Present were President Chris Halvorson, Treasurer Michael Sites, Secretary Ellen Gordon, Sherri Glass, Ed Weiss, Lawrence Alexander, and Patricia Nemeth.

Secretary’s Report – Ellen Gordon
The Minutes of the Aug. 28, 2014 Board meeting were discussed, and Sherri Glass moved to accept, and Patricia Nemeth seconded. Approved.

Elections- Since there were no additional nominations from the membership within the allotted time frame, the Secretary will cast one ballot at the General Meeting for the slate of officers for 2015 selected by the Nominating Committee.

Treasurer’s Report – Michael Sites
Treasurer Michael Sites reported expenses of $4629.55 and income of $19631.93, for a balance of $15002.38. Ed Weiss moved to accept the Treasurer’s Report, and Ellen Gordon seconded. Approved. The Board approved payment for Andrea Shaw for website work. Additional payments approved included glassware and ribbons for Nationals.

Questions about refunds for no-shows were discussed, and it was decided to give credit towards next year’s events entered at Nationals instead of returning fees paid. The fees for the White family will be returned in full due to Isaac White’s bone cancer diagnosis and treatment.

Events Committee Report – Patricia Nemeth
Glassware sets are prepared for judges’ gifts. One judge may have to be replaced due to his wife’s surgery. Joyce Contofalsky will be trophy chair.

Elise Sites making arrangements for sweets to go with coffee at clubhouse. Michael Sites made payment to Marsha Hatfield which will include comped lunches, 12 at 8.00 each. 52 dinners ordered. The Hospitality Committee consisting of the Contofalskys and George Gordon will take judges to dinner Friday.

Joyce Contofalsky and Patricia to be Masters of Ceremony at the Banquet. Lawrence Alexander to give invocation, Ed Weiss will present certificates for hunting instinct qualifiers, and Corally Burmaster and Pat Reed will do auction and basket raffle.

Fundraising Report - Chris
Corally Burmaster still has some tickets for the soft sculpture Airedale family. Lori Taylor has items ready for sale, and has purchased more mannequins at her expense to display merchandise.

Trophies
Trophies all set, will have display cards noting what each represents. Chris Halvorson will also print certificates for First Time participants.

Publicity
Publicity all in good shape. Mike Logsdon has done good job on the renamed “Club Topics/Members” site.

New Business
April Clyde, present ATCA president, will be coming for Saturday and Sunday. Board members are encouraged to meet and converse with her.

We need to decide dates for 2015 Fun in Field and Nationals.

Patricia Nemeth moved to adjourn, and Lawrence Alexander seconded.

Respectfully submitted, Ellen Gordon, Sec.
 

Summary of HWA Board Teleconference Meeting
September. 8, 2014
 

An emergency meeting of the HWA Board was called to order at 7:00 P.M. Sept. 8, 2014. Present were Pres. Chris Halvorson, V.P. Tom McPeek, Treasurer Michael Sites, Sec. Ellen Gordon, board Lawrence Alexander, Patricia Nemeth, Sherri Glass, and Ed Weiss.

The agenda was to address Article 3, section 4 of the By-Laws on the removal of a Board Member.

Chris Halvorson read Article III, Section 4 of the HWA ByLaws.

Patricia Nemeth made a motion that Tom McPeek be removed from the Board. Chris Halvorson seconded. Discussion followed.

Vote for Tom McPeek’s removal from Board was called for- Chris Halvorson, yes; Ed Weiss, abstain; Lawrence Alexander, yes; Ellen Gordon, yes; Michael Sites, yes; Patricia Nemeth, yes; and Sherri Glass, yes. Motion passed for removal.

Meeting adjourned temporarily.

The HWA board meeting resumed later in the evening of Sept. 8, 2014. Present: Pres. Chris Halvorson, Treasurer Michael Sites, Sec. Ellen Gordon, Board members Patricia Nemeth, Lawrence Alexander, Sherri Glass and Ed Weiss. Discussion involved how to proceed with plans for the Nationals.

The next meeting Sept.11, 2014 at 5:00 P.M. at the Quality Inn.

Ellen L. Gordon Sec.
 

Summary of HWA Board Teleconference Meeting
August 28, 2014
 

The HWA Board held it's monthly teleconference Aug. 28, 2014 at 7:00 P.M. Present: Pres. Chris Halvorson, V.P. Tom McPeek, Treasurer Michael Sites, Sec. Ellen Gordon, Lawrence Alexander, Ed Weiss, Sherri Glass and Patricia Nemeth.

Secretary’s Report – Ellen Gordon
The July 24, 2014 Board Minutes were reviewed, and one correction was noted: Ed Weiss made a clarification that no person shall judge at the Nationals any dog he has trained or handled. With that correction, Tom McPeek moved to approve the Minutes, and Sherri Glass seconded. Approved.

Secretary Ellen Gordon received a Board position nomination for John Bell sent by Tom McPeek. This nomination came in after the deadline for nominations.

Michael Sites clarified that the notification of the slate had been sent out to the members by July 28, 2014 by himself (Michael Sites) because he has all members’ emails as a group on his computer, and he could send out information to all at once. This information is not on Secretary's computer, so this action was done to assist her. Tom McPeek stated it was not proper notification.

After discussion Chris Halvorson made a motion that the notification sent out by Michael Sites on July 28,2014 for the Secretary be accepted. Vote- Chris Halvorson yes; Ellen Gordon yes; Michael Sites yes; Tom McPeek no; Patricia Nemeth yes; Sherri Glass yes; Lawrence Alexander yes; Ed Weiss yes. Motion passed.

Secretary to have yearly report for General Meeting on Sept. 12. Secretary will also cast one ballot for the slate of officers as presented by the Nominating Committee. Secretary to also write notes thanking sponsors and donors.

Treasurer’s Report - Michael Sites
The Treasurer reported a starting balance $10,639.01 in the HWA checking account, with receipts of $4,634.86. Expenses of $386.00 left an ending balance of $14,862.87. The Treasurer will have a year-to-date financial report at the Annual Meeting. Ellen Gordon moved to accept the Treasurer’s Report, and Ed Weiss seconded. Approved.

Events Committee Report- Patricia Nemeth, co-chair
For Nationals entries, we have 28 dogs entered: 7 in Upland Test, 3 in Retriever Test, 9 in Fur Test, 6 in workshop, and 7 in Hunting Instinct Test

For the Nationals, late entries can be taken, but be paid in cash or check. We hope to encourage more people to enter the Jr Retriever test.

[Tom McPeek left meeting]

Tom Meyer, AKC Field Rep for Field Events, is encouraging HWA to become an AKC licensed club.

Joyce Contofalsky did some research on Barn Hunts. Chris stated we could ask members if there is interest in an HWA-sponsored Barn Hunt.

Chris Halvorson will talk informally with April Clyde (current ATCA Pres.) about how ATCA and HWA can work together on events.

Headquarters hotel reports our block of 20 rooms is booked. We are tentatively booked for same weekend next year.

Fundraising Report
Chris will check on the possibly of purchasing a Nan Hamilton pottery item for next years Limited Raffle. Corally Burmaster has sold 50 tickets for this year’s Limited Raffle so far. Lori Taylor has purchased oval car magnets with club logo.

Trophies- chair Tom McPeek
Tom McPeek not present for this part of the discussion We will want trophies displayed at clubhouse at Holly Hill. Chris Halvorson will make display cards with descriptions of each trophy. Patricia Nemeth could pick up the trophies if Tom McPeek is not coming to the Nationals. Ed Weiss will call Tom McPeek and see what his plans are. Lawrence Alexander will have the Brown Bess and Priscilla Cree trophies there.

Publicity Report –Chris
Website- Change of name from “Members Section” to “Club Topics/Members” will be after the nationals. Andrea Shaw will update website and remove pre-Nationals promos.

Breeders Committee- Sherri Glass
Sherri noted there was not as good of a response as she would like from breeders wishing to be listed in our website’s Breeder Referral section. Michael Sites received inquiry from Mr. and Mrs. Drijber about the Breeders Listing. Were previous members, and sent payment of dues for 2014 and 2015. They were approved to be listed.

Education Committee – Ed Weiss
Ed Weiss had had calls from a couple of people, and sent them to website. Ed is willing to be our resource to talk to anyone about working Airedales.

Old business-
Nothing further from Carol Wallace about the proposal of her friend selling concrete Airedale statues at the Nationals.

New business-
None

Next meeting
Sept.11, 2014 at hotel. 5:00 P.M.

Next teleconference Oct. 24, 2104.

Patricia Nemeth moved to adjourn, and Lawrence Alexander seconded.

Respectfully submitted, Ellen L. Gordon, sec.

Summary of HWA Teleconference Board Meeting Minutes
July 24, 2014
 

The HWA Board Meeting teleconference was held July 24, 2014 at 7:00 P.M. Present were Pres. Chris Halvorson, Vice Pres. Tom McPeek, Treasurer Michael Sites, Sec. Ellen Gordon and Board members Patricia Nemeth, Ed Weiss, and Lawrence Alexander. Sherri Glass was absent.

Secretary's report- Ellen Gordon

One correction was made for the June 19, 2014 minutes, and that was that the newsletter was emailed out, but not yet on the website. Lawrence Alexander moved to approve, and Patricia Nemeth seconded. Approved.

Michael Sites read off the Nominating Committee’s slate of officers for the election- Pres. Chris Halvorson, second 2 year term; V.P. Patricia Nemeth, first 2 Year Term; Board- Lawrence Alexander, second 2 year term, and Ed Weiss second 2 year term. The question then came up what if a person only serves a half term [in one Board position], may that person serve one or two additional successive terms in another Board position? Chris Halvorson made motion that upon fulfilling a vacated that term the person is eligible for one more full term. Ed Weiss seconded, and the motion passed.

There are 79 HWA members.

Treasurer’s Report –Michael Sites

Treasurer Michael Sites reported a starting balance of $10,692.53 in checking with receipts of $764.00, expenses of $817.52, for an ending balance of $10,639.01. Ellen Gordon moved to accept, and Ed Weiss seconded. Approved.

Events’ Committee Report – Patricia Nemeth

The Retriever Test Judges will be coming in on Friday of the Nationals weekend in order to set up their test course. The Premium List is out, and some sent to members who do not have e-mail. Judges’ gifts will be glassware. Four rooms at the Quality Inn are reserved for judges, and we have received a donation to help cover the cost of judges’ accomodations. The Board discussed the walkie talkies that were lost in the mail, and Lawrence Alexander graciously offered to pay for new ones. Patricia Nemeth to purchase.

We will have sign-ups for new members in the main building. Michael Sites will keep track, and when dues time comes notify them they are paid for 2015 so that they don’t pay twice. Tom Halvorson, Barb Tulanko and Ellen Gordon can assist with the sign ups

Score sheet revisions for the Retriever Tests were discussed, and Chris Halvorson made motion that all three score sheets (Upland, Fur and Retriever Tests) be approved. and Patricia Nemeth seconded. Passed.

Tom McPeek made a motion that a professional dog trainer shall not judge any dog that he has trained or handled at the Nationals. Passed.

Chris Halvorson was contacted about someone wanting to sell concrete Airedale statues. This has had no follow-up from proposed seller. Tabled.

Trophy Committee – Tom McPeek

Tom McPeek was working on designing and purchasing the Gunners’ Choice Trophy. Tom reported we can purchase one to see if we like it. Will do that.

Lawrence Alexander asked about how many Brown Bess and Priscilla Cree awards Tom has in inventory. Tom McPeek says he doesn't have anymore Priscilla Cree trophies, but does have the Brown Bess.

Publicity Committee – Chris Halvorson

Mike Logsdon suggested we call the Members Section of the HWA website “Club Topics.” Andrea Shaw aiming to have all judges’ bios and the Nationals premium list on main website. She will remove material on last spring’s Fun in the Field weekend.

Chris Halvorson asked Ellen Gordon if ATCNO would pass out the HWA puppy brochures at Canfield. Will do.

Breeders committee- Sherri Glass absent
 

Education Committee - Ed Weiss-

Ed stated the value of personal responses to inquiries. Ed is willing to talk to anyone about working dogs etc.

Old business-

Brent LeMaster’s Spaniel club’s seminar for judges and upland handlers is coming up, and four HWA members will attend.

No other old business.

New business
None.

Next meeting August 28,2014 at 7:00 P.M.

Respectfully submitted by Ellen Gordon, Secretary

Summary of HWA Teleconference Board Meeting Minutes
June 19, 2014
 

The HWA Board met on June 19,2014 at 7:00 pm. for a teleconference monthly Board Meeting. Present were Pres. Chris Halvorson, V.P Tom McPeek, Treas. Michael Sites, Sec. Ellen Gordon, Board members Ed Weiss and Patricia Nemeth. Sherri Glass and Lawrence Alexander were absent.

Secretary’s Report: Minutes from the May 22, 2014 were read, and Michael Sites moved to approve and Tom McPeek seconded.

Treasurer’s Report: Treasurer Michael Sites reported a starting balance of $10,850.33, with receipts of $580.00 and expenses of $732.80, leaving an ending balance of $10,692.53. We received an invoice for liability insurance and Michael will send payment. Ellen Gordon moved to accept the Treasurer’s Report, and Patricia Nemeth seconded.

Events’ Committee Report: Patricia Nemeth reported that we have judges’ biographies; plans to have picnic tables at pond at Holly Hills; and we have a donor for commemorative t-shirts for entrants. The Board discussed signing up new members at event, but discussion was tabled.

The Board discussed proposed revisions of HWA Hunt Test score sheets. Patricia Nemeth moved to accept proposed revisions, and Ed Weiss seconded. Vote taken, and motion failed. Ed Weiss made a new motion that we use proposed revisions as a draft for Retriever Test’s new proposed score sheet. Chris Halvorson seconded, vote taken, and it was passed.

Fundraising: Lori Taylor has camo hats in the works.

Trophy Report: Tom McPeek sent the Board a prototype for the Gunners’ Trophy that would include the club logo and not be dated. If we order 6, we get discount price. Tom McPeek to order one to see how it turns out, and then he’ll see if we can get the discount for six.

Publicity: Chris reported that Mike Logsdon doing good job on members section of the website. He added the puppy brochure and posted links to the video Can Airedales Hunt? Facebook site up to 730 likes.

Breeders’ Committee: No report

Education Committee: Ed Weiss reported received an e-mail inquiries on hunting hogs.

Old Business:

Nominating committee- Michael Sites noted the slate has to be announced 45 days prior to the annual meeting, so that announcement has to be made by July 29,2014 to the Board at July Meeting.

Brent LeMaster’s ESS club’s AKC handlers/judges seminar information is posted on our HWA website in the Members’ Section.

Next meeting July 24, 2014 at 7:00 P.M.

Adjourn- Ed Weiss and Second Chris Halvorson

Respectfully submitted, Ellen Gordon, Sec.
 

Summary of HWA Board Teleconference Minutes
May 22, 2014
 

The HWA Board held its teleconference on May 22, 2014 at 7:00 P.M. Present were Pres. Chris Halvorson, V.P. Tom McPeek, Treasurer Michael Sites, Sec. Ellen Gordon and Board members Lawrence Alexander, Sherri Glass, and Patricia Nemeth. Ed Weiss was absent.

Secretary’s Report - Ellen Gordon
After discussing some minor corrections, the Minutes of the April 24, 2014 Board meeting were amended with corrections. Sherri Glass moved to accept them, and Lawrence Alexander seconded.

Treasurer’s Report – Michael Sites
Treasurer Michael Sites reported a beginning balance of $10,409.67, with receipts of $540.00, and expenditures of $99.34, which left an ending balance of $10,850.00. Ellen Gordon made a motion to accept the Treasurer’s report, and Sherri Glass seconded.

Expenses needing Board approval were invoices of $340.00 from Andrea Shaw for website, on which Chris Halvorson made motion to pay, and Ellen Gordon seconded; Directors and Officers liability insurance of $388.00, on whichTom McPeek made a motion to pay, and Patricia Nemeth seconded; and liability insurance for club of $506.02 from Hartford (invoice not yet received).

Event’s Committee Report – Patricia Nemeth
Fees for Nationals were discussed, and Chris Halvorson felt we should keep the same as last year and again ask for sponsorships to defray the costs of tests and seminars.

HWA has contracts with Dean Hatfield and Ed Zawodny, and we have to follow up with Leslie Phillips. Chris Halvorson to contract with Quality Inn banquet center. Contracts are still needed for Brent LeMaster and John Dudash.

Another roll cage and Cronks scent are needed for the raccoon test. Patricia Nemeth will purchase roll cage and donate to club.

Fundraising Report – sent in from Corally Burmaster
Corally Burmaster has a soft sculpture set of a family of Airedales for the Limited Raffle. These items were in our inventory, so no purchase was necessary. Corally will start sales Aug. 1st. Tickets will be sold for $10.00each, with 100 being sold.

Trophy Report- Tom McPeek
Tom McPeek has enough ribbons on hand for this year’s Nationals. Tom is working on the design of the Gunners’ Trophy, size to be either 5x7” or 8x10,” with the club logo or Airedale headstudy design. Tom proposed we name it the Airedale National’s Gunners’ Trophy, to be given to the dog the gunners would most like to hunt over.

Publicity Report – Chris Halvorson
All is up to date on the website.

Breeders’ Committee- Sherri Glass
Sherri reported 7 breeders paid the their dues and sent in bios that will be on website.

Old Business
-- Twenty thank-you cards were sent out to members who donated money to the sustaining and training funds.

-- Nominating committee
The Nominating Committee of Michael Sites, Michael Logsdon and Pat Reed have had two teleconferences.

New Business
Chris reported on the ATCA’s Cooley Memorial Hunt Test weekend on May 16-18. 30 dogs entered, including 12 Airedales (with 3 absent).

Next meeting June 19, 2014 at 7:00 P.M.

Respectfully submitted, Ellen Gordon, Sec.
 

Summary of HWA Teleconference Board Meeting Minutes
April 24, 2014
 

The HWA Board meeting conference was held April 24, 2014 at 7:00 P.M. Present were Pres. Chris Halvorson, V.P. Tom McPeek, Treasurer Michael Sites, Sec. Ellen Gordon and board members Sherri Glass, Ed Weiss and Patricia Nemeth. Lawrence Alexander was absent.

Secretary’s report: The minutes from March 27, 2014 Board meeting were addressed, and after corrections which included noting that the first aid kit was purchased with the balance of a $250 gift card which was given to HWA by ORVATC in 2013. Patricia Nemeth moved to accept with corrections, and Sherri Glass seconded.

Membership is down, have 54 compared to 79 last year. Chris Halvorson to send out reminders.

Treasurer’s Report: Treasurer Michael Sites reported the checkbook balance ending in March of $12,287.87. April expenses included $ 213.96 for reprints of puppy packet brochure; $1,570.00 for Fun in the Field; $13.00 for batteries; $109.92 for Old Canal Smokehouse. Income for April included $296.00 for dues, plus cash, and donations. Current balance is $10,429.67. Ed Weiss moved to accept report, and Patricia Nemeth seconded.

Treasurer must file an E-card tax statement by May 15, 2014, and that has been done.
Thank You cards will be sent out to members who donated extra money to the training and sustaining funds. Chris Halvorson is ordering cards with club logo.

Events Committee Report:Committee chair Patricia Nemeth reported good feedback from Fun in The Field. People enjoyed the weekend.

HWA Hunt Test score sheet revisions being worked on by Joyce Contolfalsky; the Board
will review. Chris Halvorson will email out contracts to Dean Hatfield and judges.

We’re pleased to have a sponsor for the hospitality night for the Nationals, namely, Kate and Joe Ostrowski.

Fundraising Report: Lori Taylor will have new hats and other merchandise at Nationals. Corally Burmaster is planning a collectable family of soft-sculpture Airedales made by Joanne Vohs to be the Limited Raffle item at the Nationals. She will start to sell tickets in August.

Trophy Report: Tom McPeek to have prototype made for a Gunners’ Trophy. HWA will design and order, and have a different sponsor will be sought each year to pay for that year’s trophy. The sponsor will be acknowledged and thanked in the catalog.

Publicity Report: Andrea Shaw is up to date on website. Revised Breeders’ Referral list to go on website in May.

Breeders’ Committee: Chris emailed revised guidelines for the website’s breeders referral listing. Small response back. Sherri Glass again volunteered to contact those who were previously on the listing.

Education: Patricia Nemeth noted the need for someone to be in clubhouse to answer questions for people asking for assistance at our events. Barb Tulanko and Ellen Gordon are usually there, and maybe some signage could help.

Old business: Proposed Nominating Committee to consist of Michael Sites, Mike Logsdon, and Joyce Contolfalsky. Michael Sites to ask if they will serve. Sherri Glass and Ellen Gordon have one more year to serve till end of 2015. Michael Sites, Patricia Nemeth can opt for 2 more years in 2016, and Chris Halvorson, Tom McPeek, Ed Weiss, and Lawrence are eligible for 2 more years starting in 2015. They will be contacted, and if they opt to stay then we may not need a nominating committee, but it will stay in place in case someone else petitions for a spot.

New business: None.

Next meeting May 22, 2014 at 7:00 P.M.

Meeting adjourned.

Respectfully submitted Ellen Gordon, Sec.

Summary of HWA Board Teleconference Minutes
March 27th, 2014
 

The HWA Board teleconference was held March 27, 2014 at 7:00 P.M. Present were Chris Halvorson, Pres; Treasurer Michael Sites; Ellen Gordon, Sec.; and Board members Sherri Glass, Lawrence Alexander, and Patricia Nemeth. Absent: Ed Weiss and Tom McPeek.

Secretary’s Report – Ellen Gordon
The minutes from the Feb. 20, 2014 meeting were discussed. There were no corrections or additions. Patricia Nemeth a made motion to accept the Minutes, and Lawrence Alexander seconded. Approved.

Treasurer’s Report – Michael Sites
Treasurer Michael Sites reported a balance of $12,287.87.

Anticipated expenses for Fun in the Field are tips for bird boys, lunches for gunners (if not HWA members), and gratuity for the preserve owner.

To date there are 15 single memberships and 14 family memberships.

Concerning the Breeders’ Listing on the website it was noted not all are current HWA members. Chris Halvorson made motion that Sherri Glass contact those on Breeders List to request they re-new their memberships. Patricia Nemeth seconded. Approved.

Events Committee Report – Patricia Nemeth
There are currently 19 dogs and 33 people signed up for Fun in the Field.

Blinds have been donated by Dale Burrier, and Ellen Gordon will bring the blinds to the event.Carrie LaCombe has walkie-talkies, and she will return them by mail. No response from Jerry Siebert on items he wished to donate.

The HWA banner has been ordered at a cost $45.00.

Patricia Nemeth has items donated from Purina to sponsor our event. Items include treats, dog food, bowls, towels etc. for participants.

Balance on the $250 gift certificate donated last year by ORVATC was used to purchase dog first aid kit for our events.

Fundraising Report
Lori Taylor sent a report on the HWA online store. HWA has received a check from vendor for $131.00 from the last sale session, which sold around 30 items. Lori Taylor requested money to purchase an inventory of hats etc. for the Nationals. Sherri Glass made motion that we allow her to spend up to $500.00 for merchandise. Patricia Nemeth seconded. Approved.

Trophy Report- Tom McPeek
Trophies that HWA is not offering at this time were returned to Gilberts and Dorothy Miner.

Brent LeMaster has offered to donate a Gunners’ Trophy, discussion followed on what would be the best way to handle other suggestions on this trophy. Patricia Nemeth to talk with Brent LeMaster, and discussion will continue on this.

Publicity – Chris Halvorson
Reported that Andrea Shaw has all up-dated all needed items on the website.

Breeders’ Committee – Sherri Glass
Chris emailed revised guidelines for website’s Breeders Referral Listing page to 75 breeders Feb. 16, 2014. Seven people responded. Sherri Glass to contact those currently listed about renewing their membership and listing.

Education-
500 additional puppy brochures were ordered. We’ll have them at events to pass out.

Old Business
– Chris noted that next month’s agenda will include appointing a Nominating Committee. If all current Board members wish to remain to finish full term limits, the Nominating Committee may not be needed to name new candidates, but nominations from the membership could come in for consideration for a position.

New business
- Nothing to record.

Next meeting
April 24, 2014 at 7:00

Pat Nemeth moved to adjourn and Sherri Glass seconded.

Respectfully submitted- Ellen Gordon, Sec.

Summary of HWA Board Teleconference Minutes
February 20, 2014
 

The teleconference Board Meeting of the HWA Board was held on Feb.20, 2014 at 7:00 pm. Present were Pres. Chris Halvorson, V.P. Tom McPeek, Sec. Ellen Gordon, Board members Sherri Glass and Patricia Nemeth. Absent: Michael Sites Treas., Ed Weiss, and Lawrence Alexander.

Secretary’s Report
Minutes from the Jan. 23, 2014 meeting were discussed. After the addition of the wording in the HWA Hunt Test rules revision of that any dog that attacks another dog or person during an event will be disqualified, Sherri Glass moved to accept the minutes, and Patricia Nemeth seconded. Approved.

Treasurer’s Report
An emailed report from Treasurer Michael Sites stated receipts of $338.25 for dues; donations of $274.85 (sustaining funds); training $24.85; Fun in Field (advanced entries) $376.00. Expenses of $145.79 for puppy brochures were reported. Balance in checking as of 2-18-14 was $10,221. 04. Patricia Nemeth moved to accept the Treasurer’s Report, and Sherri Glass seconded. Approved.

Event’s Committee Report
Detailed plans for the Events Committee activity were included in an Events Committee report of the Feb. 20, 2014 meeting was included in the emailing of the Board meeting agenda. Discussion followed with Board on topics including:- Who will help for Fun in the Field?; review of an HWA equipment inventory listing; recovery or purchase of HWA walkie- talkies; and possible purchase of HWA banner. Chris will look into cost of banner. HWA Hunt Test Rules, now with the minor revisons approved in January, 2014, are posted on the HWA website. Members may note the details of this action in the summary of Jan. 23, 2014 Board Minutes, which is posted in the members’ section of the HWA website.

HWA Equipment inventory-

2 camo blinds

1roll cage Ammo blanks

Counting clicker for Barkation

6 three hole binders

2 clipboards

2 winger

4 walkie talkies

Fundraising Report
The HWA online store opened Feb.7, 2014, and it will close its spring session on Feb. 24, 2014. We have not received accounting for Nov. sales from vendor, but this will be looked into. Some noted trouble getting on the shopping site, but no major problems.

Trophy Report
Tom McPeek reported the Gilbert trophies to be picked up on Friday, Feb. 21. Chris sent letters confirming the transfer of the trophies due to HWA’s desire to return them to their original donors were sent to Dorothy Miner and Steve Gilbert.

Publicity Report
Andrea Shaw has all updates posted on HWa website, as well as plus 2014 membership forms and Fun in the Field reservation forms

.

Breeders’ Committee Report
Revised guidelines for a breeder to be listed on the HWA website’s Breeder Referral section were we email on Feb. 16, 2014 to approx. 75 Airedale breeders. Only response so far was from Sherri Glass and Nancy Secrist.

Education Report
Chris sent out 479 of the 500 printed puppy brochures to Airedale breeders and clubs that requested them. Chris will look into reordering more copies.

Old Business:
The Tom Meyer Judges and Handlers seminar in February in Virginia was canceled (weather).

New Business:
The Board discussed a request from Laura Post on whether HWA would promote a collection of DNA for a genetics database with the idea of mapping performance genetics. The Board declined to participate at this time. Chris Halvorson to respond to Laura.

Next meeting March 27, 2014 at 7:00.
Tom McPeek moved to adjourn and Ellen Gordon seconded.

Respectfully submitted- Ellen Gordon, Sec

Summary of HWA Teleconference Board Minutes,
January 23, 2014
 

The HWA Board met Jan. 23, 2014 at 7:00 P.M.. Present were Pres. Chris Halvorson, V.P. Tom McPeek, Treasurer Michael Sites, Sec. Ellen Gordon, Ed Weiss, Sherri Glass, Lawrence Alexander and Patricia Nemeth.

Secretary’s Report
Minutes from the Dec. 19, 2013 meeting were discussed. Ed Weiss moved to accept, and Sherri Glass seconded. Approved.

Treasurer’s Report
Treasurer Michael Sites reported he opened a new HWA checking account, and the past Treasurer Corally Burmaster transferred the balance in from the old account. Current balance is $9352. 87. Ellen Gordon moved to accept the Treasurer’s Report, and Lawrence Alexander seconded. Accepted.

Chris Halvorson to be a second signature holder on the account so that HWA checks can be written in the absence of the Treasurer. The 2013 Financial Report is now posted on the members section of the website.

Events Committee Report
The Events Committee met via teleconference on Jan. 15, 2014. Fun in the Field is planned for April 5-6, 2014. Room block available at Quality Inn in Chillicothe, OH with reservations in the block guaranteed to March 4, 2014. Some “bunkhouse” rooms available at Holly Hills, to be reserved through the Hatfields. Michael Sites to accept the entries for Fun in the Field. Chris Halvorson will e-mail the entry forms by 2-15-2014. The entry form will suggest using live birds at cost of 22.00 each for pheasants. Participants coming for fur tracking, coon working, or using dead birds for training will have a participation fee of $30.00 per day. “Donation” cost for lunches to be paid in advance @ $8.00 each per day.

Regional events discussion continued discussion of defining “regional events” as events held outside of Ohio. Tom McPeek questioned this in our December meeting, and noted a vote was taken at the November stating “regional events” meant events other than the Nationals, even if held in Ohio. A subsequent review of the recording of the November meeting indicated no motion or vote to that effect was taken. Chris Halvorson made motion that regional events be defined as events held outside the state of Ohio. Ed Weiss seconded. Vote taken for motion- Yes- Chris Halvorson, Sherri Glass, Ed Weiss, Michael Sites, Patricia Nemeth; abstain- Ellen Gordon, Lawrence Alexander; No- Tom McPeek. Motion passed.

Nationals planning- Patricia Nemeth negotiated a special menu for a Hospitality evening at the Christopher Conference Center for approximately 50 people at cost of 10.00 per person, plus 30.00 for cash bar. Chris Halvorson moved we use the Center for Hospitality, and Lawrence Alexander seconded. Passed. Judges for the Nationals suggested so far are Brent LeMaster for Upland tests and workshops, retriever judges still under consideration, possibly Leslie Phillips and Mitch White.

Rules Committee Report
The HWA Rules committee made these recommendations for additions to the current HWA Rules:

In section of General instructions of HWA Hunt Test Rules, insert on page 3, insert a new paragraph saying: “Score sheets from all tests may be reviewed by handlers after the tests. Score sheets are the property of HWA, Inc. and shall be turned over to the Event Secretary after the tests. The Event Secretary shall archive the paper score sheets for at least two years after the test.” Tom McPeek moved to accept this rule addition, a second was made, and motion passed. 

• In the HWA Retriever Hunt Test Rules, page 13, insert the following sentence at the end of the paragraph 9: “ In water retrieves, bank running shall be considered a fault and penalized according to the judges’ discretion.” Partricia Nemeth moved to accept the addition, and Ed Weiss seconded, and the motion passed.

The Rules Committee also recommended that future Hunt Tests should have an Event Committee observer on hand with rule book to monitor judges and remind them of the HWA rules, if needed.

Fundraising Committee Report
Lori Taylor reported that 25 items were sold through the HWA on-line store in its first session. HWA made $131.00 profit on the sales. The online store will open again Feb. 10 to 24.

Trophy Report
Tom McPeek will call the Gilberts and see about taking them or them coming to pick up the trophies that Gilberts had donated and which HWA is no longer offering.

Publicity Report Publicity
- Andrea Shaw has posted all requested updates on the website.

Breeders’ Committee
The Breeders Committee suggested revised rules for a breeder to be listed in the HWA website’s Breeder Referral section: Listings will have heading at top of page with key to * on a breeder’s name. * A HWA member and Airedale breeder; ** Dogs of that breeder have participated in HWA events; *** Dogs of that breeder have completed HWA titles. Stew Tardif made motion to accept the committee’s recommendation; Ed Weiss seconded the motion, and the motion passed.

Education Report
Chris Halvorson is halfway done with brochures to be offered to breeders to insert in puppy packets.

Old Business
Ron Swisher’s proposal for an AKC hunt test with spaniel club will not go further for lack of sufficient interest from the spaniel club

New Business
A handlers/judges seminar was announced, to be held in Virginia on Feb. 15. This seminar is being conducted by Tom Meyer, AKC rep. Tom McPeek will attend. Since many other HWA member can't attend, Brent LeMaster has offered to contact Tom Meyer and see if Meyer could come to Ohio to hold a similar event. .

A time table for the upcoming HWA was printed on agenda to keep HWA on schedule for this year.

The next HWA teleconference meeting Feb. 20, 2014.

Respectfully submitted Ellen Gordon, Sec.